3 Step Guide to Writing a Great Master of Ceremony Opening Speech
Over the last 20 years I’ve had to write an Opening Speech for hundreds of large events where I have been engaged as the MC.
Some have been relatively easy, while others have required many hours of effort and thought.
Rather than reinvent the wheel each time, I now have a 3 Part Formula or Process I always follow. This both saves me time but also ensures that all the elements of a great opening speech are there.
(If you would prefer to watch the Video on this click here Opening Speech.)
Ingredients of a good Opening Speech
I like to cook when I’m at home and in many ways putting together a great Master of Ceremony opening speech is like cooking a great meal.
Firstly you have to understand what you are trying to make, then the ingredients you are going to use and finally, how you are going to combine them!
We are going to dive in deep into each of those areas but I hope you can see how the metaphor works.
Understanding the outcome you are aiming for, the why, is important because your role as an MC is to help your client achieve their aims for the event. If you are not aware of those aims you could in fact hinder the process with ill considered comments or wrong emphasis. To go back to the planning of your meal, are you making sandwiches and finger food or designing a 5 course sit down banquet?
Secondly, while the ingredients of each opening may sometimes be very similar, often, like a good cook, you can substitute different things. You might change the spice to create a slightly different flavour or double the amount of another ingredient to add more kick or emphasis.
And lastly you can combine those ingredients in different ways. Some elements work better going in early, sometimes just a pinch near the end is all that’s required.
So for a Opening Speech, the 3 Steps are …
- Why is this Happening and What are you trying to Achieve?
- What needs to be Included
- How to put that Together
Preparing a great Master of Ceremony Opening Speech.
It’s unlikely that you are the organiser of the event itself, though this formula is just as useful if you are and are writing your own opening speech.
In most cases as an MC you will have an organiser, who is then your client. This is the person who has asked you to be the MC. It could be a business owner, CEO, your headmaster, the President of the Association etc. They have specific reasons why this event is taking place and it is your job to ascertain what they are.
In every situation you want to have a briefing session with this person either face to face or over the phone. This Briefing of course will cover your involvement in the whole event, but in this article we will just focus on the Opening.
Pro Tip – Check out the full list of Briefing Questions on page 102 of the Expert MC Toolkit & Resource Manual.
Part One – Reason for the Event
Knowing “why” the event is taking place will get you firmly on the right track to writing a great opening speech!
Is it a Celebration, an Information Night, a Product Launch, Team Building or an Awards Night?
And don’t take a simple answer like “oh, we have it every year” as an answer. Drill in a little deeper. The next question will open it up a bit more.
What are they trying to Achieve?
Building on the “why” question, I usually then ask … “how do you want the audience to Think or Act after the event?” This can be immediately after or when they get back to work etc.
Are they trying to motivate the audience to do something or get them to meet lots of new people. Are they making them more confident about their jobs or are they wanting them to sign up to buy something? Are they gearing up the audience for some hard times ahead?
Theme of the Event!
Is there an actual Theme or Slogan for the Event? We have written about this before but this will give you big clues about what to say and possibly what to wear for the event.
Part 2 – Details of the Opening Speech
Once you have some of this Big Picture stuff sorted, it’s time to get onto the nitty gritty. Now, sometimes these finer details won’t be known at the time of the briefing, but at least they have been flagged as something you need to know.
You obviously need to have a firm idea about the length of time that you are aiming for in an Master of Ceremonies opening speech.
Pro Tip – It’s always good to try and get a longer time allocation than you need or that you will write for. This allows some immediate flex time. If the event starts a little late, and it inevitably will, those extra couple of minutes you asked for may put you back on track.
Are there any official protocols that must be included?
In some countries and with some cultural groups, a Prayer is included at the start of formal proceedings. The National Anthem might also be sung.
Here in Australia many groups have an Acknowledgement of Country at the start of the event, a short few lines recognising the Traditional Owners of the Land.
I use this term to incorporate other things that also must be mentioned in your opening. The more formal an event the more specific you will be.
VIP Guests, Dignitaries etc will probably be mentioned by name in a specific order.
Depending on the type of event, Sponsors my also get a mention here.
Once you know what your client wants or expects, you can then start crafting the opening.
“Housekeeping” is a widely used term that covers all the small bits and pieces of information that may also need to be conveyed to an audience.
Examples are – Where are the Toilets, what is the Wifi Code, what time does the bus leave, etc. I also include in this group – “Please turn your Phones to Silent.”
Now, depending on the type of event it is, you may not need to go through all the House Keeping in your opening speech. I prefer to do it a bit later as I find it dilutes the impact of the opening a bit. In that situation, just mention the Phones before you introduce the first speaker and come back to the Housekeeping after them.
What happens next?
As an MC you should always keep in mind what happens next. So when you are putting together your opening speech you need to be aware of what happens immediately after you finish so you can make the appropriate link. But more importantly, know the appropriate “energy levels.”
For example you might be launching into a facilitated Teambuilding or Networking session, in which case you will be building the energy and fun. Alternatively, you might be introducing someone speaking on a sombre or serious topic that needs focus and respect.
Part 3 – Putting the Opening Speech Together
A structure I have found incredibly useful is this …
Closer / Link …
This works just as well if you have only 3 minutes or if you have 15. Let’s look at it in more detail.
Getting peoples attention and interest right from the start is vital.
You need to confident and assured in your dress and demeanour and your words need to match.
It’s not a time for chit chat or repartee. Bang, get straight into it!
I’ve attended a couple of sessions with the Patricia Fripp, the British born, now American based speaker coach. (And sister of legendary guitarist Robert Fripp.)
Her advice for speakers is to start with something bold, a phrase or sentence that grabs attention and interest. I think the advice works just as well for MC’s as it does for speakers.
For several events business events I’ve started with …
“Princeton University, 1955. Professor Albert Einstein is handing out exam papers to his final year students …”
Did that get your attention? Did you want to know what happens next? Of course you do!
That works so much better than “Good Evening Ladies and Gentlemen, my names Timothy Hyde and I will be your MC for the event..”
After the quick story, (that relates totally to the WHY they are having the meeting,) you can then move into the welcome and greeting.
Remember also the Voice of God introduction. This will also grab peoples attention and let them know your name! It also enables you to move into something more meaty at the start.
Pro Tip – The full “Einstein Opener” mentioned above is found on page 33 of your copy of The Expert MC Toolkit & Resource Manual. The theme of Rapid Change, Innovation, Creative Solutions is perfect for many business type functions.)
Other great Opening Grabbers include
- “What if ………?”
- A statistic or fact.
- “Imagine that ……?”
- A bold statement.
- A Question.
Once you have got the attention of the audience, you can do an official type welcome and include any Protocol type things you need to cover. VIP’s, Sponsors etc
You now move onto the Big Picture.
This will emphasis the Theme of the Event and Why are you all here.
This sets the context for everything to follow. You may mention a couple of highlights of the program coming up, the Who and the What.
I then like to move from Big Picture to the Personal.
So what I’m saying relates directly to each and every attendee.
Now, what is included here depends once again on what the client wants for the outcome of the event.
Are you motivating and enthusing them?
Are you planting seeds that they will get lots of information?
Do you need to reinforce the benefits of being here?
Are they here to – Network, Set Goals or Relax?
Pro Tip – Plant a seed of Co-operation!
In my Opening speech I always like to plant a seed of co-operation. This is a message that we need to work together to keep the event running on time. That running on time will enable all the Speakers to do their full presentations and if they do, YOU will gain maximum benefit from being here. You are busy people, it’s a packed agenda, we want you to gain a lot from being here and we want to finish on time etc.
I also reinforce this at certain times during the event by thanking them for their help.
Closer / Link to next activity
Depending on what’s happening next, this is a good moment to either slip in any urgent Housekeeping or close up your opening and introduce the first activity or speaker.
I often would use an appropriate quote or a mention of the Theme again, taking it back to Big Picture.
This 3 Part Process will give you a good basis to start writing stronger Openings.
Part 1 gives you the WHY, the reason for the event and the outcomes you are aiming for.
Part 2 adds the details that must be incorporated.
Part 3 gives you a structure for the opening.